If you want to search multiple data files, use the following steps to change your search scope. Alternatively, click the arrow in the Instant Search pane, and then click Search Options. Under the When searching, show results from heading, use the All folders checkbox rather than Only the current selected folder. The archive file is a special type of data file, a Personal Folders file.
The first time AutoArchive runs, Outlook creates the archive file automatically in the following locations:. If you don't see the Local Settings or Local folders, they might be hidden.
To display a hidden. On the View tab, under Advanced settings, under Files and Folders , under Hidden files and folders , select Show hidden files and folders. On the View tab, click the Show hidden files and folders option. Switch to another Outlook e-mail profile Create a new e-mail profile Back up, restore, or delete items using AutoArchive Archive items manually.
Manage and organize. Open and find items in an Outlook Data File. Open an Outlook data file In order for Outlook to search a Personal Folders file for a specific word or phrase or sender, the file must be open in Outlook. Choose the Outlook data file you want to open. To search for a specific email, use Outlook's built-in search tools. Note: The other languages of the website are Google-translated.
Back to English. Log in. Remember Me Forgot your password? Password Reset. Please enter the email address for your account. A verification code will be sent to you. Once you have received the verification code, you will be able to choose a new password for your account. About Us Our team. How to access archived emails in Outlook? Access archived emails from Navigation Pane Access archived emails whose folders are not in the Navigation Pane Archive Outlook items across multiple accounts into a data file with an amazing tool Access archived emails from Navigation Pane If you have opened the archived.
Quick Report, Count Selected Mails Enable you to do smarter, faster and better in Outlook. Read More Download Now Here click on the AutoArchive Settings and create rules for auto-archiving the emails in your mailbox. In these circumstances, you will have to move your archive files and link it again to Outlook. Before you move the archive file we need to remove the link from Outlook.
To do so, open the File menu and select the option Account Settings. In Account settings, navigate to the Data files section and you will see the archive file you have been maintaining on the current system. All you need to do now is select the archive file and click on the Remove button. To link the archive file to Outlook, open the Data File section once again from the account settings in Outlook and click on the Add button.
Now import the PST file of the archive that you have backed up and open the emails from the archive section. To compact the archive size, right-click on the Archive section in the right pane and select Data File Properties. Here click on the Advanced button to open Outlook data file.
Now all you need to do is click the Compact now button to reduce the archive file size. So that was pretty much everything one needs to know about archiving emails on Outlook and I am pretty sure you can use these steps on Outlook as well. If you have any additional doubts about archiving emails, just drop a comment and we will be happy to help you out.
Once an email is deleted, it is removed from both the server and your local machine, and can not be read again. However, if an email is archived, it is still accessible through the archive folder. Permanently delete old items: Selecting this option will permanently remove your older emails from both the server and your local hard drive. Move old items to: Selecting this option will archive your emails locally on your hard drive. You can use the default archiving folder, or press the Browse button to choose another location.
An expired email is an email that specified a date expiry time when it was created or sent. This might be useful for emails sent concerning a discount or offer that is only valid for a limited time. To recover deleted emails in Outlook , select the folder, then click on the Folder tab on the Ribbon and click Recover Deleted Items. When you have selected the emails, click the Recover icon. To enable it, follow these steps:.
You can backup your Outlook emails in a. To create a backup of your emails, follow these steps:. You can use that file to import your email, contacts, and calendar items to Outlook.
Besides emails, Outlook makes it easy to backup your contacts folder. You can then use the exported file to import your contacts into Outlook or another email program.
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